Write-off

POLICY: 3.2.8
Effective Date: 01/01/2004
Last Updated: 01/13/2012
Policy Owner: Scott, Brandon

  1. If deemed appropriate by the Office of Donor Relations and/or the Office of Development, the Office of Gift & Alumni Information Management may terminate a donor's pledge. If requested, an entire pledge balance, or the remaining portion of a pledge, may be written off. Such requests may originate with either the donor or a development officer. The Office of Donor Relations and/or the Office of Development will accept written write-off requests and will coordinate with the Office of Gift & Alumni Information Management on implementing the write-off. A request must be in writing and should include a brief statement of justification.
  2. All pledges provided by the Office of Gift & Alumni Information Management to the Office of Development on the quarterly monitoring report will be written off before the end of the fiscal year of the report unless the Office of Gift & Alumni Information Management is notified that the pledge is still collectable.
  3. Pledge write-offs associated with previously assigned naming opportunities will be handled in a manner appropriate to the particular pledge, and on a case-by-case basis, initiating with the Gift Acceptance Committee as these situations may involve Regents policies and procedures as well as amendments and/or adjustments to financial statements, bond issuances, etc.