Financial Services

Office of Financial Services

The Office of Financial Services performs the budget, personnel and accounting functions for the External Affairs Division, University of Georgia Foundation and the Alumni Association.

 

This includes:

  • Developing, reconciling, and reporting of budgets for all External Affairs units,
          UGA Foundation and the Alumni Association.
  • Managing and budgeting of personnel for all External Affairs Units.
  • Recording and maintaining gift records for donors to the University
          and Foundations.
  • Recording and maintaining alumni records for the University.
  • Recording, reporting and investing of Alumni Association dues.
  • Investment of Foundation funds.
  • Financial reporting and auditing for the UGA Foundation and
          the Alumni Association
  • Management of University logos and trademarks.

The Office of the Executive Director

The Office of the Executive Director is responsible for the budgeting personnel and financial reporting of the External Affairs Division. In addition, the Office of the Executive Director is responsible for the overall management of the University of Georgia Foundation and the financial aspects of the Alumni Association. This includes the management of funds established with each foundation and compliance with

The Office of Advancement Services

At UGA, we recognize that developing and maintaining relationships with alumni is essential. The Office of Advancement Services helps foster these relationships by supporting the operations of University development, the Alumni Association, research, donor stewardship, and UGA faculty. In addition, the department oversees UGAF's financial system, and the University's fundraising system working to process gifts and maintain information about potential contribution opportunities.



Advancement Services also:


  • Maintains IT computing environment for the Division of Development and Alumni Relations and UGAF;

  • Prepares and distributes campaign reporting;

  • Receipts corporate and individual private gifts according to UGAF Policy;

  • Administers the corporate matching gifts program;

  • Updates and verifies alumni and donor records;

  • Manages state solicitation compliance;

  • Plans and manages system upgrades and technical direction.

The Office of Finance and Accounting

The Office of Finance and Accounting is responsible for the finance and accounting functions for the University of Georgia Foundation, and the Alumni Association. These functions include the internal and external financial reporting and management of treasury matters (banking, investments, and debt financing), donated real property, study abroad properties, and other income for these external entities.

The Office of Budget Accounting and Expenditure Control

The Office of Budget Accounting assists the External Affairs Division with the development, reconciliation, approval and reporting of its budget. This includes all personnel functions for the External Affairs division and University Human Resource requirements. This Office is the liaison for the External Affairs units with University of Georgia Finance and Administration.
The Office of External Affairs Expenditure Control handles foundation disbursements through the Accounts Payable Department and is responsible for compliance with federal and state regulations (IRS reporting, sales and use tax, fringe benefits, etc.).

Trademarks and Licensing

The Office of Financial Services is the designated "gatekeeper" of all trademarks and logos for the University of Georgia (including all units within the University, the Athletic Association, the Alumni Association, and Arch). Use of registered marks, monitoring, renewal and registration of marks and approval of marks is handled by the Office of Financial Services. To request approval for use of a mark, please complete the approval form.

Contact Us
Milledge Center
The Office of Financial Services is located in the Milledge Centre on 394 South Milledge Avenue.