Event Management

POLICY: 3.3
Effective Date: 07/10/2009
Last Updated: 07/10/2009

There are two broad categories of special events within the University:

  • University-wide events, and
  • Events specific to Schools, Colleges, Units and Departments.
Event Authorization
POLICY: 3.3.1
Effective Date: 07/10/2009
Last Updated: 07/10/2009

Special Events manages University events in the following categories at the discretion of the President, Vice President for Development and Alumni Relations and the Executive Director of Special Events.

  • Commencements and other academic ceremonies,
  • Groundbreakings and dedications,
  • Development and donor recognition,
  • State and federal government relations,
  • Community outreach,
  • Alumni relations,
  • Institutional diversity, and
  • Celebrations related to research, athletic and other institutional achievements.

Special Events may also provide event planning advice to internal and external constituents at the discretion of the President, Vice President for Development and Alumni Relations or the Executive Director of Special Events.

Event Specifics
POLICY: 3.3.2
Effective Date: 07/10/2009
Last Updated: 07/10/2009

Event details are driven by the size, scope and funding for each special event, with input from the President, Vice President for Development and Alumni Relations, Executive Director of Special Events and Special Events staff.  These details may include:

  • Venue,
  • Publications,
  • Invited guests,
  • Design,
  • Production, and
  • Logistics management.